PAC: Process issues (2000.05.22)

[Jon Bosak <bosak@boethius.eng.sun.com>]

To: workprocess@lists.oasis-open.org
Subject: PAC: Process issues (2000.05.22)

Added email motions to MT 10.

Added MT 18.

Added MT 19.

Added MT 20 to capture comment on CS 3-5.

==================================================================

A. REQUIREMENTS AND DESIGN PRINCIPLES

   RQ 1. Use cases

   RQ 2. Resource/funding model

   RQ 3. Process modules/phases

   RQ 4. Outcomes (specifications, standards, ...)

B. CORE STRUCTURAL DECISIONS

   CS 1. Filtering and interTC coordination

   CS 2. Automatic vs. manual committee membership maintenance
         (see D below)

   CS 3. Individuals vs. organizations

   CS 4. Voters vs. observers
 
   CS 5. Public vs. private

   CS 6. Language communities

C. TECHNICAL COMMITTEE TAXONOMY

   CT 1. Technical specification committees

   CT 2. Maintenance committees

   CT 3. Joint subcommittees

   CT 4. Charter committees

   CT 5. Industry harmonization committees

   CT 6. Coordination committees 

   CT 7. Translation committees

D. COMMITTEE MAINTENANCE

   CM 1. Creating committees

   CM 2. Disbanding committees

   CM 3. Term limits

   CM 4. Adding and removing voting members

   CM 5. Adding and removing observers

   CM 6. Leaves of absence

   CM 7. Appeal

   CM 8. Requirements for administrative support

E. RULES OF ORDER

   RO 1. Authority of last resort

   RO 2. Committee manual

   RO 3. Committee manual translation

F. MISCELLANEOUS QUESTIONS

   MI 1. Shall agendas be required in advance of committee meetings?

   MI 2. Shall proxies be allowed?

   MI 3. To what extent shall committees be allowed to revisit
         their charters and/or requirements?

   MI 4. Does a transferred associate membership automatically confer
         committee membership upon the transferee?

   MI 5. Can a request for action by OASIS come directly from an
         outside organization, or must it always be submitted on
         behalf of that organization by one or more OASIS members?

   MI 6. Does OASIS standardization of a collaborative effort require
         a formal vote of all the collaborating organizations?

   MI 7. What is the vote in a committee required for the approval of
         a technical specification?

   MT 8. Shall co-chairs be provided for in the process?  If so,
         shall their number be limited?

   MT 9. What kind of contact information shall be required for
         the members named in a TC charter?

   MT 10. [how to conduct an email vote]
          [how to make a formal motion by email]

   MT 11. [revisit participation by phone]

   MT 12. [specification editors]

   MT 13. Removing an obnoxious or obstructive member (Review
          Robert's to see if we need to change/amend)

   MT 14. The board appoints a TC, but when the board expires, the
	  TCs continue; i.e., TCs do not need to be reinitialized
	  by the board.  [I'm taking this now as meaning that the
	  bylaws should specifically state that a TC doesn't time
	  out coincident with the re-election of the board.]
	  Although TCs exist year to year, their subcommittees do
	  not. Subcommittees must be reconstituted annually by
	  their committee.  [I don't think that the preceding two
	  sentences apply any more.] If a committee dies, its
	  subcommittees die with it.

   MT 15. Leave of absence by chair, length of term, chair pro
          tem, related issues.

   MT 16. Must minutes of TC meetings be published to the TC
	  mailing list?  (The answer is yes, but I don't think
	  we've captured this anywhere yet.)

   MT 17. Revisit the question of what constitutes a
	  session.  (From RROR: "When a committee adjourns without
	  appointing a time for the next meeting, it is considered
	  as having adjourned at the call of the chair, so that all
	  the meetings of a special committee constitute one
	  session.")

  MT 18. Address the issue of reconsideration in a committee.
	 This is related to MT 17.  RRO says that a committee can
	 always reconsider a previous resolution, but in RRO (see
	 RRO9 p. 323 ff.), standing committees time out
	 periodically and special committees are presumed to time
	 out when they have created the deliverable they were
	 asked for.  Do we want to continue the RRO model of
	 allowing a committee to entertain an indefinite number of
	 motions to reconsider?  An alternative is to put
	 reconsideration under the same rules as for a general
	 assembly (RRO9 p. 77 item 4).  Bear in mind that a TC
	 will always have available the motion to Rescind and the
	 motion to Amend Something Previously Adopted.

  MT 19. TCs should be empowered to recommend the solicitation
	 of funds from their members and to advise the board on the
	 disbursement of such funds.

  MT 20. (Late suggestion for CS 3-5) Remove "for
	 administrative reasons" from CS 5 (T. Usdin).