RE: getting the ER TC going

[Karl Best <karl.best@oasis-open.org>]

The call for participation on 10/12 went to the members mail list, which is
the most extensive list we have for OASIS members.

</karl>
============================================================
Karl F. Best
OASIS - Director, Technical Operations
978.667.5115 x206
karl.best@oasis-open.org  http://www.oasis-open.org


> -----Original Message-----
> From: Eduardo.Gutentag@eng.sun.com [mailto:Eduardo.Gutentag@eng.sun.com]
> Sent: Monday, November 27, 2000 11:13 AM
> To: Karl Best
> Cc: workprocess@lists.oasis-open.org
> Subject: Re: getting the ER TC going
>
>
> Karl Best wrote:
> >
> > On 10/12 I sent out a call for participation. In it I said:
> >
> > "To become a member of this new TC you should notify Lauren Wood, the
> > committee chair, of your interest, and participate in the first
> meeting."
> >
> > So, Lauren, did anyone respond to you, or did they just sign up for the
> > list?
> >
> > I suppose that we could be picky and require a spearate notification to
> > become a member, but my feeling is that the TC process is
> supposed to help,
> > rather than hinder, the committee. So perhaps we could say that
> list signup
> > is sufficient, at least this time around. I will be more explicit in
> > defining the requirements in future calls for participation.
>
> All who participate at the first meeting are eligible to be
> voting members of the
> TC, whether they have subscribed to the mailing list or not.
> However, there has
> to be a call for participation to the full OASIS membership. Has
> there been such
> call? I don't remember seeing it; all I remember is seeing an announcement
> of TC email list, which is not the same.  Quoting from article 14, item 3:
> "No later than 15 days following the submission, OASIS TC
> administration shall [...]
>  provide these materials to the membership, with a call for
> participation and an
>  announcement of a first meeting[...]OASIS TC administration
> shall form two electronic mail lists for
>  the TC, namely a general list and a comment list"
> What I'm saying is that what I remember seeing is the
> announcement of the mail lists,
> but not an announcement of a first meeting. Was there such an
> announcement? All
> I have in my archives is the following, dated Oct 12:
>
> "OASIS members:
>
> A new OASIS technical committee is being formed. The Entity Resolution TC
> has been proposed by Lauren Wood, SoftQuad Software Inc.; Norman
> Walsh, Sun
> Microsystems; Paul Grosso, Arbortext, Inc.; and John Cowan,
> Reuters Health.
> The request for a new TC meets the requirements of the OASIS TC
> process, and
> is attached below. The purpose and goals of the committee are below.
>
> To become a member of this new TC you should notify Lauren Wood, the
> committee chair, of your interest, and participate in the first
> meeting. For
> the procedure for joining after the first meeting see the TC process at
> http://www.oasis-open.org/committees/process.shtml
>
> I have created a mail list, entity-resolution, for the committee
> discussions. OASIS members who are interested in participating in this
> committee should subscribe to the entity-resolution list by sending a
> message to entity-resolution-request@lists.oasis-open.org with the word
> "subscribe" as the body of the message."
>
> As you can see, it does not announce the first meeting. Nor was
> there a separate
> announcement of such.
>
> I think it would be appropriate to refrain from calling your
> current meetings official;
> instead, make an official announcement and follow the rules.
> Continue with the telcons
> but don't call the people who participate in them TC members, not
> until the first
> real meeting...
>
> Wish I'd had the time to answer this thread earlier....
>
> Eduardo
>
>
> >
> > BTW, the list archive is at
> > http://lists.oasis-open.org/archives/entity-resolution (the
> elistX admin has
> > been slow about adding new lists to the archive page at
> > http://lists.oasis-open.org/archives).
> >
> > </karl>
> > ============================================================
> > Karl F. Best
> > OASIS - Director, Technical Operations
> > 978.667.5115 x206
> > karl.best@oasis-open.org  http://www.oasis-open.org
> >
> > > -----Original Message-----
> > > From: Lauren Wood [mailto:lauren@sqwest.bc.ca]
> > > Sent: Wednesday, November 22, 2000 6:52 PM
> > > To: karl.best@oasis-open.org; workprocess@lists.oasis-open.org
> > > Subject: Re: getting the ER TC going
> > >
> > >
> > > On 22 Nov 2000, Terry Allen wrote:
> > >
> > > > Lauren asked:
> > >
> > > > Unfortunately I'll miss the Monday call, and so far I'm not
> > > > going to be in D.C.
> > >
> > > Oh well. Anybody else volunteer?
> > >
> > > > | Anyway, getting to my questions. The entity resolution TC
> will have
> > > > | its first phone call next week. The chair position is
> settled (me).
> > > > |
> > > > | 1) If I read Robert's right, we also need a secretary, and
> > > election of
> > > > | the secretary is the first order of business - is this correct?
> > > >
> > > > I suppose the absolutely first order of business is for the chair
> > > > verify that there is a quorum and if there is to call the meeting
> > > > to order.  But yes, you need minutes so you need to get the
> > > > secretary chosen so you can start recording them.
> > >
> > > OK, so far so good.
> > >
> > > > | 2) I also have an editor lined up - we don't say anything in our
> > > > | process about how editors of specs get chosen, and Robert's
> > > > | doesn't either. So should there, or must there, be an election?
> > > >
> > > > If our process doesn't say, I guess it's up to the TC to decide
> > > > how to agree with your choice.
> > >
> > > OK.
> > >
> > > > | 3) Does subscribing to the mail list automatically notify the
> > > chair of
> > > > | intention to attend the first meeting, or does this
> > > notification have to
> > > > | be separate? I guess it has to be separate, since in the section
> > > > | under TC visibility we say people can subscribe to the
> general list
> > > > | without being members of the TC.
> > > >
> > > > Right.
> > > >
> > > > | Since I missed this, and didn't
> > > > | remind people subscribed to the mailing list to send me email
> > > > | saying they want to be members 15 days before the first meeting,
> > > > | do I now have to postpone the first meeting since I have nobody
> > > > | who sent me that specific email? Or can I ignore the 15 day
> > > > | requirement, since all people who are subscribed did so
> at least 15
> > > > | days before the meeting. (On another note, is the system already
> > > > | in place to stop people who aren't members posting to the general
> > > > | list?)
> > > >
> > > > I missed the part where we pledged to attend meetings and
> were approved
> > > > as a TC.  Are we at the optional first step:
> > >
> > > No, we're at the actual TC step. We had enough people to skip the
> > > optional discussion step, so we're at the formal beginning. I guess
> > > if we have to, we could treat Monday's call as not being the formal
> > > "first meeting" to give people the 15 days to notify me that they
> > > wish to be considered members; this would obey the process but I
> > > would rather make that phone call the real first meeting if I can.
> > >
> > >
> > > Lauren
> > >
>
> --
> Eduardo Gutentag               |         e-mail: eduardo@eng.Sun.COM
> XML Technology Center          |         Phone:  (650) 786-5498
> Sun Microsystems Inc.          |         fax:    (650) 786-5727
>