[election-services] Minutes of the October 5 meeting

["McGilvray, Gregg" <gregg@election.com>]

Title: Minutes of the October 5 meeting

Sorry for the delay.  The minutes of the 5 October 2001 meeting follow (also posted on the web site):

OASIS Meeting Minutes

o       Welcome and announcement of election results. Unanimous vote in favor of new chairperson- Anwar Choudhury. Many thanks to Greg McGilvray for his committee involvement to date.

o       Motion to accept prior meeting minutes. Minutes accepted.

o       Election of New members - Membership invitation extended to half of the European continent, including Italy, France, Sweden, Switzerland and European Parliament. New members will be welcomed at a later date. Australia will also be joining the committee

o       Project Plan Status Review

o       Policy Requirements - John Borras

§       Received immediate feedback from policy makers in the UK
§       Current action plan:

·       Drafting a policy context document - expected completion date is October
·       UK is drafting an eDemocracy policy paper

o       Schema Generation - Greg McGilvray

§       Schema work needs to represent committee requirements
§       Primary emphasis of the project is the generation of the schemas
§       No progress has been made to date
§       Current action plan:

·       Goal is to get schemas generated as soon as possible
·       Work with election.com UK office to provide resource to work on schema generation
·       Anwar will provide staff to work with election.com resource
·       Currently using an XML schema to generate ballots at election.com, can be used as input to committee generated schema

·       Obtain additional input on data items and elements from other companies, and committee members
·       Review list of committee members who have volunteered to develop schemas and get them involved in the process
·       Contact VoteHere to use their existing schema as input

o       Security and Authentication

§       Status Deferred
§       Discussion of White Paper - general agreement by all committee members of paper's content, conclusions and direction

§       Content of security discussion paper will be included in schema generation

o       Applications

§       No leader for this team, looking for a volunteer
§       Need to examine application that will use the schemas that will be created
§       Action deferred until later date

o       Stakeholder Engagement

§       Anwar Choudhury provided brief status of IT industry in the UK
§       NGO - no status
§       Equipment Manufacturers - initial interest shown, but no committee members to date
§       Current Action Plan

·       Greg McGilvray to provide John Borras with an email list of companies contacted

o       Citizens

§       No progress to date
§       Schema has been produced for name and address, and will be used as input for schema generation

o       Voting Systems Standards

§       Responses submitted, however there are no fixed deadlines
§       Current Action Plan:

·       Debra Phillips will be able to provide additional status

o       Promotions

§       Draft press release has been prepared
§       Anwar delivering keynote speech in Amsterdam XML One conference
§       Presentation from conference will be distributed to the committee

o       Project Time Line

o       Project end date changed from 11/15/02 to 04/30/02 agreed to by unanimous vote of committee

o       Terminology

o       Preliminary list of terms has been developed and distributed
o       Terminology needs to be consistent across the industry
o       Current Action Plan:

§       Send additional terms to John Borras
§       Need to include other country's terms, specifically those countries that will become new members of the committee

§       Terminology will be specifically addressed in the policy paper

o       Future Meetings and Communication

o       UK Cabinet's Discussion forum will be used for committee business. John Borras will provide information on access

o       Desire is to move to face-to-face meetings, however travel challenges are recognized.
o       Next meeting will be the end of October, in London, ending with a telecom for those who cannot attend in person
o       XML conference in Orlando - need to compile committee publicity data for the Oasis booth
o       Email will be sent discussing all proposed meetings, goals and locations

Gregg McGilvray
Chief Technical Strategist
gregg@election.com
1001 Franklin Ave
Garden City, NY  11530
+1 516 248 7493