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Subject: Subject: Minutes of Friday July 7, 2000 (ReAmended)
MINUTES OF THE REGULAR MEETING of the
OASIS PROCESS ADVISORY COMMITTEE, 2000-07-07
(Amended to include final resolution)
The PAC met from 7:00-8:35 pm EDT on Friday 07 July, 2000
Chaired by:
Jon Bosak (bosak@eng.sun.com)
Present were:
Terry Allen (tallen@sonic.net)
Jon Bosak (bosak@eng.sun.com)
Eduardo Gutentag (eduardo@eng.sun.com)
G. Ken Holman <gkholman@cranesoftwrights.com>
Deborah Lapeyre (dalapeyre@pop.mindspring.com)
Resolutions
1. The major business of the meeting was the consideration
of amendments to the OASIS Bylaw changes document that
was approved at the Paris meeting, 16 June, 2000.
There were a series of motions to amend the wording of
the Paris document. Amendment motions were considered
in the order received by the chair, but have been
reorganized below in document order, to make these
minutes easier to follow.
A. We resolved to accept the following amendments to Article 14:
1) Section 3. TC Formation; 2nd paragraph, 1st sentence
- Comma added after the word "membership"
- Delete the words "it shall" before "return the submission,
to read:
No later than 15 days following the submission, OASIS TC
administration shall either provide these materials to the
membership, with a call for participation and an announcement
of a first meeting, or return the submission to its
originators with an explanation of its failure to meet the
requirements set forth in this section.
2) Section 4. First Meeting of a TC; 2nd paragraph, 2nd sentence
- Replace "every individual OASIS member" with
"every PEOTCP" to read:
The first meeting of a TC must occur at the place and time and
in the manner described in the announcement. Any initial
meeting whose time or location is changed and any initial phone
meeting that fails to grant access to every PEOTCP previously
registering a desire to participate shall be subject to appeal
as provided in the section of this article titled "Appeals."
3) Section 5. TC Membership; 3rd paragraph
- Add the word "OASIS" following the word "individual" to read:
The transference of an individual Oasis membership shall not
automatically confer TC membership upon the transferee.
4) Section 8. TC Chairs; 1st paragraph
- Replace the words "as specified in Article 15 of these
bylaws" with the words 'as specified in the section of
this article entitled "Appeals"' to read:
A TC chair may be removed by action of the board of directors
following an appeal as specified in the section of this
article titled "Appeals" or by a vote of 2/3 of all the members
of the TC.
5) Section 9. TC Visibility; 4th paragraph
- Reverse the phrases "regarding TCs" and "from
OASIS TC administration" to read:
OASIS shall create a publicly archived list for announcements
from OASIS TC administration regarding TCs. Any PEOTCP shall
be able to subscribe to this list.
6) Section 9. TC Visibility; 5th paragraph, next to last word.
- Replace word "the" with word "a" to read:
Every important change in TC status shall be posted to the
announcement list, such changes to include but not be limited
to the following: TC formation; changes in purpose,
deliverables, or meeting schedule; publication of working
drafts; publication of committee specifications; calls for
implementation; submission of a specification as a proposed
OASIS standard; approval or rejection of a proposed standard;
start or end of participation in a joint committee; and closure
of a TC.
7) Section 15. TC Coordination; paragraphs 5 and 10
- Changing the number "14" to "15"
Paragraph Five:
The voting ...by sending mail no later than 15 days
preceding the meeting to the chair of the JC, and (c) attend
the first meeting of the JC...
Paragraph Ten:
If termination of membership in a JC causes a still existing
TC's contribution of voting members to that JC to fall to zero,
the chair of the JC shall, within 15 days following ...
B. We resolved to accept the following amendments to Article 15:
1) Second paragraph, 2nd sentence
- Add the word "first" before the word "calendar"
- Delete the word "immediately" following the word "quarter"
to read:
Thirty days shall be allowed for administrative processing of a
proposed standard. The proposal shall be submitted to the
OASIS membership for review at the beginning of the first
calendar quarter following the 30 days allocated for
administrative review. ...
2) Sixth paragraph, second bulleted item "b.", 2nd sentence,
next to last word
- Delete the word "formal" before the word "resolution"
to read:
If negative votes amounting to less than 10 percent of the
voting membership have been cast, the negative votes and
accompanying comments, if any, shall be forwarded to the
originating TC for consideration. After notification of the
results, the TC shall have 30 days to take one of the
following actions by resolution:
C. The following were moved to amend and failed to be passed:
1) Section 5. TC Membership; third paragraph
- Delete the word "automatically" to read:
A transferred individual membership shall not confer TC
membership upon the transferee.
----------------------------------------------------
2. At the close of the meeting , we resolved that the
following should accompany the delivery of the
proposed bylaw amendment text, when that text was
delivered to the board by the chair.
Implementation of the TC process
The PAC recommends that the new process for OASIS TCs be
implemented as follows:
1. Change the title of Article 5 from "Committees" to
"Committees of the Board."
2. Add a new Article 14, "Technical Committees," the text of
which is attached.
3. Add a new Article 15, "Standards Process," the text of
which is attached.
Because these changes are procedural, the PAC recommends that
the board of directors exercise its authority to enact them
directly rather than submit them to a vote of the membership,
and the board should then inform the membership of the action
taken.
----------------------------------------------------
3. Resolved to adjourn this meeting. The next meeting will
be held at the call of the chair.
Meeting adjourned 8:35 pm Eastern Daylight Time
Deborah A. Lapeyre
Secretary, OASIS Process Advisory Committee
==================================================================
Attachment I Action Item
1. Jon Bosak (as chair) to send this proposal for bylaw revision
to the OASIS board of directors.
==================================================================
Deborah A. Lapeyre
Secretary, OASIS Process Advisory Committee
======================================================================
Deborah Aleyne Lapeyre mailto:dalapeyre@mulberrytech.com
Mulberry Technologies, Inc. http://www.mulberrytech.com
17 West Jefferson Street Direct Phone: 301/315-9633
Suite 207 Phone: 301/315-9631
Rockville, MD 20850 Fax: 301/315-8285
----------------------------------------------------------------------
Mulberry Technologies: A Consultancy Specializing in SGML and XML
======================================================================
======================================================================
Deborah Aleyne Lapeyre mailto:dalapeyre@mulberrytech.com
Mulberry Technologies, Inc. http://www.mulberrytech.com
17 West Jefferson Street Direct Phone: 301/315-9633
Suite 207 Phone: 301/315-9631
Rockville, MD 20850 Fax: 301/315-8285
----------------------------------------------------------------------
Mulberry Technologies: A Consultancy Specializing in SGML and XML
======================================================================
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