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Subject: How to handle applicants and disclosures re TC participation
- From: James Bryce Clark <jamie.clark@oasis-open.org>
- To: chairs@lists.oasis-open.org
- Date: Mon, 06 Jun 2005 20:47:28 +0200
TC chairs share responsibility for maintaining the
roster of their TCs, using our web-based tools on the TC's member
"Roster" page. In doing so, please comply with our April
2005 changes to the TC membership rules in Section 2(d) of the OASIS TC
Process [1]:
TC Observers: Under the TC Process,
any person with an OASIS account (that is, either an individual OASIS
member or the employee/representative of an organizational OASIS member)
is free to join any OASIS TC as an observer. Observers have
read-only access to TC proceedings.
TC Members: Before the April 2005
TC Process revisions, an eligible person who wanted to become a member of
an existing technical committee was subject to a waiting queue before
acquiring membership. Please note we *changed* this rule in
April. Now, TC applicants who represent organizational members
require the approval of their organization's primary
representative. As discussed earlier [2], once a TC member joins,
voting rights are contingent on attendance; but TC membership is
not.
Applicants have no status on a TC until and unless
approved. OASIS staff is working on additional automation of this
applicant process. In the short run, to help make this clear, we
are renaming the class of not-yet-approved TC applicants as
"Applicants". New applicants will queue as
"applicants", not as "prospective members".
Disclosing TC Membership: Answers
to inquiries regarding membership of a TC should use the same data we
provide on the TC's public roster page. That page lists the persons
who have given their permission to be disclosed. Observers
and applicants have made no commitment to a TC, and should not be
described as having a relationship to that committee.
"Prospective Members". This
classification was previously used for persons in queue for TC
membership. Unfortunately, in a few TCs, some would-be TC members
remained in queue in this state, and never were advanced to
"member." We asked all TC chairs to review and clear up
any backlog on their rosters, prior to the April TC Process changes.
[3] Now that we're approaching the 60th day under the rule
revisions, we plan to clean this up by *retiring* that role, except in
connection with newly launched TCs. We will send separate
instructions to you about roster cleanup shortly.
Best regards and thanks for your attention.
~ James Bryce Clark
~ Director, Standards Development, OASIS
~ jamie.clark@oasis-open.org
[1]
http://www.oasis-open.org/committees/process.php#2.4
[2]
http://lists.oasis-open.org/archives/chairs/200506/msg00010.html
[3]
http://lists.oasis-open.org/archives/chairs/200503/msg00028.html
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