Diane,
I think "speak" needs to be further
clarified.
Obviously we want people on the call to identify
themselves,
and respond to procedural items like - is next
Tuesday OK? -
did we spell your name correctly in the minutes?,
etc...
"Speak" in this case I believe refers to offering
formal technical
input regarding matters being considered for inclusion into a
formal specification, or already included and being
modified,
and discussed.
It's then a simple matter for chairs to advise
attendees accordingly
at the point that this is about to
occur.
Also - this only applies to formal meetings of the
TC - part of the
meeting - or a whole meeting - may be
designated informal - such
as when a guest speaker has been asked to present
on a topic
of interest - eg user community
representatives.
Then again we have liaisons between TC's. So
a member may
be an observer from another TC - but would be
required to speak
to deliver their report and to answer questions,
take feedback,
clarifications and so on. Similarly for
external liaisons - such
as W3C.
DW
----- Original Message -----
Sent: Friday, June 10, 2005 4:12 PM
Subject: Re: [chairs] How to handle
applicants and disclosures re TC participation
Hi Jamie, How should "read-only" access to proceedings be
interpreted regarding calls/meetings - may observers attend but not speak?
How about applicants who
haven't been approved yet? Thanks.
Regards, Diane IBM Emerging Internet Software Standards drj@us.ibm.com (919)254-7221 or
8-444-7221, Mobile: 919-624-5123, Fax 845-491-5709
TC chairs share responsibility for maintaining the roster
of their TCs, using our web-based tools on the TC's member "Roster" page.
In doing so, please comply with our April 2005 changes to the TC
membership rules in Section 2(d) of the OASIS TC Process [1]:
TC Observers: Under the TC Process, any person with an
OASIS account (that is, either an individual OASIS member or the
employee/representative of an organizational OASIS member) is free to join any
OASIS TC as an observer. Observers have read-only access to TC
proceedings. TC Members: Before the April 2005
TC Process revisions, an eligible person who wanted to become a member of an
existing technical committee was subject to a waiting queue before acquiring
membership. Please note we *changed* this rule in April. Now, TC
applicants who represent organizational members require the approval of their
organization's primary representative. As discussed earlier [2], once a
TC member joins, voting rights are contingent on attendance; but TC membership
is not. Applicants have no status on a TC until and
unless approved. OASIS staff is working on additional automation of this
applicant process. In the short run, to help make this clear, we are
renaming the class of not-yet-approved TC applicants as "Applicants".
New applicants will queue as "applicants", not as "prospective members".
Disclosing TC Membership: Answers to
inquiries regarding membership of a TC should use the same data we provide on
the TC's public roster page. That page lists the persons who have given
their permission to be disclosed. Observers and applicants have made no
commitment to a TC, and should not be described as having a relationship to
that committee. "Prospective Members". This
classification was previously used for persons in queue for TC membership.
Unfortunately, in a few TCs, some would-be TC members remained in queue
in this state, and never were advanced to "member." We asked all TC
chairs to review and clear up any backlog on their rosters, prior to the April
TC Process changes. [3] Now that we're approaching the 60th day under
the rule revisions, we plan to clean this up by *retiring* that role, except
in connection with newly launched TCs. We will send separate
instructions to you about roster cleanup shortly.
Best
regards and thanks for your attention.
~ James Bryce
Clark ~ Director, Standards Development, OASIS ~
jamie.clark@oasis-open.org
[1] http://www.oasis-open.org/committees/process.php#2.4 [2] http://lists.oasis-open.org/archives/chairs/200506/msg00010.html [3] http://lists.oasis-open.org/archives/chairs/200503/msg00028.html
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