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Subject: RE: [chairs] Discontinuing Applicant and Prospective Member roles


Thanks for the feedback, I'll forward your comments to the Board TC Process
Committee, as they are reviewing these issues now, and are exploring ways to
document members who do not intend to queue for Voting Member status.
Additionally, please know that we intend to deliver a "Primary dashboard"
tool for Primaries to view and manage their staff participation.  This will
help them remove some "deadwood" on the rosters.

As for your concern about obligation- the participation obligation counter
increments daily based on the roster.  If Hal@BEA is a member of the cookie
TC today when the counter runs, the increment for BEA goes up one.  If Hal
goes to IBM tomorrow, but remains in the cookie TC, the counter for IBM will
increment one tomorrow, with no retroactive affect.


>-----Original Message-----
>From: Hal Lockhart [mailto:hlockhar@bea.com]
>Sent: Tuesday, March 28, 2006 11:15 AM
>To: Scott McGrath; chairs@lists.oasis-open.org
>Subject: RE: [chairs] Discontinuing Applicant and Prospective Member roles
>Unfortunately this change still leaves one important problem unsolved.
>When a person who is a member decides to stop participating in the TC
>forever, they are still carried as a Member, just the same as somebody
>who just lost voting status and will regain it shortly. Very likely this
>person no longer works in the topic area.
>This causes considerable inconvenience in larger TCs, because this list
>just gets longer and longer over time. For example, right now WSS has
>21, SSTC has 20 and WS-SX has 40 non-voting members. At every meeting it
>is either necessary to call all of these names, even though many have
>said they never plan to attend, or to keep private records outside of
>the OASIS system of who is active, but not currently voting.
>It might be thought that these members need to be kept on the rolls in
>order to understand who has incurred IP obligations. However, the
>current system does not effectively do this, because obligated parties
>will disappear if their account is removed from the OASIS system or if
>their company drops their OASIS membership. Further, the obligation will
>not be tracked correctly of they change employers and continue in the
>same TC, as many people, including me, have done.
>-----Original Message-----
>From: Scott McGrath [mailto:scott.mcgrath@oasis-open.org]
>Sent: Monday, March 27, 2006 6:07 PM
>To: chairs@lists.oasis-open.org
>Subject: [chairs] Discontinuing Applicant and Prospective Member roles
>In response to your feedback, we are simplifying the various states
>("roles") that a participant can occupy on the roster of a TC or SC.
>is happening as part of our ongoing changes to automate roster
>and reduce your need to "micro-manage" roster settings.
>Now eligible OASIS member participants will only have one of the
>Observer -- Has mail list subscription, no posting rights, no duties, no
>Member -- Has mail list subscription, has posting rights, has the duties
>a member, no vote.
>Voting Member -- Member, plus has voting rights.
>Leave of Absence --
>TC Chair -- Voting Member, plus some administrative access to the TC's
>roster and website database.
>Secretary -- Same access rights as TC Chair
>When an eligible person requests Member status, they will be added to
>roster automatically--when the request is approved/confirmed by the
>(or self-confirmed in the case of Individual and Associate members) This
>process eliminates the need for the old roles of "Applicant", and
>"Prospective Member"--and the need for you to manually transition
>from those roles.
>Please note that, in order to clean up the rosters, we are asking all
>participants on your roster in these roles to complete their intended
>transition to their desired and approved role. Starting on 31 March
>2006, we
>will begin to convert all people remaining in the current roles of
>"Applicant" and "Prospective Member" to "Observer".  This is the likely
>desired result, as most of the "stuck" members have remained so for 3 or
>more months.  Their subscription will not be interrupted by our actions.
>in order to become a TC "member", they will need to re-confirm their
>and permission to join as a member.
>Going forward, TC chairs should not manually add persons to the TC
>because this shortcuts the membership qualification process.   Please
>their inquiries to the self-help "Join" link on members-only web page
>your TC, which will invoke the new automated system and eliminate
>administrative burden on you.
>As always, thank you for your support and patience as we make these
>transitions to better serve you and your committee members.
>Scott McGrath
>Director of Member Services
>Tel +1 978-667-5115 x202
>Fax +1 978-667-5114
>Plan on attending:
>OASIS Symposium: The Meaning of Interoperability,
>9-12 May, San Francisco
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