Re: [cmis] Motion for approving the CMIS 1.1 Working Draft 08 as Committee Draft and submitting it for pubic review

[David Choy <david.choy500@gmail.com>]

Hi Chet,

Thank you for your response, and welcome back. I certainly hope the Process Committee can clarify this.

It might make sense in a TC meeting to pass a motion to open an electronic ballot. However, to do this by email would trigger many questions. Following Robert's Rules, after the discussion of a motion the TC should vote on the motion. But if the TC is to vote on the motion by email, then why wouldn't the TC vote on the ballot question directly in the first place? This means the TC should forget about the ballot and the motion, which would render e-ballot a rather useless voting tool for a TC that conducts business by email. On the other hand, if the TC does not need to vote on this motion, then what is the purpose for this motion? Robert's Rules also impose strict rules on what "the committee" can do and cannot do while there is a pending motion. How would such rules apply to an email motion that is pending? Should the TC suspend other ongoing discussions/activities according to Robert's? If Robert's Rules do not apply here (or to email motion in general), then there is a big hole in the TC Process that needs to be covered.

Cheers,

David

On Mon, Aug 20, 2012 at 11:18 AM, Chet Ensign <chet.ensign@oasis-open.org> wrote:

Hi David et al -

Just a quick note on the change to the TC Process. The intention here
wasn't to add to your work; the rules have always required a motion.
It was simply to incorporate into the process a step that TCs
previously had to adopt standing rules in order to do.

Prior to the change, if TCs wanted to be able to make motions via
email to start ballots, the TC had to adopt a standing rule that
allowed it to do this. The TC Process read:

"A motion to open an electronic ballot must be made in a TC meeting
unless the TC has adopted a standing rule to allow this motion to be
made on the TC's general email list. When such a rule has been
adopted, motions made on the mail list must also be seconded and
discussed on that list."

Now making the motions by email is the default expectation.

I will take back to the Process Committee your observation that having
to make a motion to start a ballot at all seemed like an unnecessary
extra step.

Let me know if you have any questions on this.

/chet

On Tue, Aug 7, 2012 at 9:05 PM, David Choy <david.choy500@gmail.com> wrote:
> I second these two motions. The motions are now open for discussion.
> If we do not hear any concern or disagreement by this Friday, I shall open
> the two corresponding e-ballots.
>
> Background information:
> A new version of the TC Process took effect on 1 August. It contains the
> following new paragraph in the "TC Voting" section:
> "A motion opening an electronic ballot must be made in a TC meeting or on
> the TC's general email list. Motions made on the TC's email list must also
> be seconded and discussed on that list."
> As we proceed through the approval process for CMIS v1.1, we shall use
> electronic ballot extensively and avoid calling TC meetings just to conduct
> a simple vote. The new TC Process now requires a formal TC motion to set up
> each e-ballot. This seemed a bit silly to me since, rigorously, each motion
> itself needs to be voted on too (thus a catch-22). Until I get this
> clarified, we have to follow what the TC Process says. Otherwise, we will be
> told to "do it again correctly".
>
> Best regards,
>
> David
>
>
>
> On Tue, Aug 7, 2012 at 6:46 AM, Mueller, Florian <florian.mueller02@sap.com>
> wrote:
>>
>> Dear TC members,
>>
>> I would like to make the motion to approve the CMIS 1.1 Working Draft 08
>> as Committee Draft and to submit it for public review.
>>
>> Do the CMIS TC members agree that the Working Draft 08 for Content
>> Management Interoperability Services (CMIS) Version 1.1 and all associated
>> artifacts contained in [1] be approved as Committee Specification Draft
>> 01?
>>
>> Do the CMIS TC members further agree that the public review draft version
>> of Content Management Interoperability Services (CMIS) Version 1.1 and all
>> associated artifacts contained in [1] be approved as Committee
>> Specification Public Review Draft 01 and submitted to TC Administration to
>> release for public review?
>>
>>
>> Best Regards,
>>
>> Florian
>>
>>
>> [1] https://www.oasis-open.org/committees/document.php?document_id=46622
>>
>>
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>

--

/chet
----------------
Chet Ensign
Director of Standards Development and TC Administration
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