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Subject: Re: [office] Questions and Answers - Asterisks, Attendance,and Issues Lists


thank you very for your clarifications.

On 10/02/08 23:19, Mary McRae wrote:
> Second, recording attendance. I'm actually surprised that the TC doesn't do
> this (no offense intended to the Chairs/Secretaries). I thought all of them
> did. I highly recommend it. A simple template for meeting minutes could list
> all members and then a notation indicating who did/didn't attend beside it
> (like an asterisk ;-). Some TC minutes also record who gained/lost voting
> rights at the end of the meeting. This also allows the members to make sure
> their attendance (or lack thereof) was properly recorded.

Actually, we are recording attendance. What we don't do is
1. to track in the minutes who of the attending TC members has voting 
rights and who has not
2. to track which TC members (with or without voting rights) are not 

I have checked the minutes of several TCs when it was suggested that we 
track these things, too. I found only a single TC that tracks this 
information. All others TCs that I have checked simply seem to track who 
is attending, too.

While marking who of the attending TC members has voting rights seems to 
be practicable, it seems not to be practicable to track the status of 
all TC members in the minutes. The ODF TC has 56(!) members. About 13 of 
them attend regularly to TC coordination calls.

We may track who has voting rights but is not attending. But this would 
also mean that we duplicate information that is present in KAVI at the 
time a meeting takes place, and that we maintain there, too.

If it is is recommended that we track non-attending TC members, would it 
then be possible that KAVI's meeting attendance tool does track the 
status of TC members when we record the attendance? All information is 
present where. It is only not stored with the meeting records.

Best regards


Michael Brauer, Technical Architect Software Engineering
Sun Microsystems GmbH             Nagelsweg 55
D-20097 Hamburg, Germany          michael.brauer@sun.com
http://sun.com/staroffice         +49 40 23646 500

Sitz der Gesellschaft: Sun Microsystems GmbH, Sonnenallee 1,
	   D-85551 Kirchheim-Heimstetten
Amtsgericht Muenchen: HRB 161028
Geschaeftsfuehrer: Thomas Schroeder, Wolfgang Engels, Dr. Roland Boemer
Vorsitzender des Aufsichtsrates: Martin Haering

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