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Subject: RE: [office] Questions and Answers - Asterisks, Attendance, and Issues Lists

Hi Michael,

  No reason to track non-attending members; the suggestion was only that a)
a listing of those in attendance is noted in the meeting minutes, and b) a
note is made to identify those members who either gained or lost voting
rights at the end of the meeting (that is, transitions). The list of who is
actually on the TC is publicly available from the TC home page.



> -----Original Message-----
> From: Michael.Brauer@Sun.COM [mailto:Michael.Brauer@Sun.COM]
> Sent: Monday, October 06, 2008 4:23 AM
> To: mary.mcrae@oasis-open.org
> Cc: 'Patrick Durusau'; dennis.hamilton@acm.org; 'OpenDocument Mailing
> List'; robert_weir@us.ibm.com
> Subject: Re: [office] Questions and Answers - Asterisks, Attendance,
> and Issues Lists
> Mary,
> thank you very for your clarifications.
> On 10/02/08 23:19, Mary McRae wrote:
> >
> > Second, recording attendance. I'm actually surprised that the TC
> doesn't do
> > this (no offense intended to the Chairs/Secretaries). I thought all
> of them
> > did. I highly recommend it. A simple template for meeting minutes
> could list
> > all members and then a notation indicating who did/didn't attend
> beside it
> > (like an asterisk ;-). Some TC minutes also record who gained/lost
> voting
> > rights at the end of the meeting. This also allows the members to
> make sure
> > their attendance (or lack thereof) was properly recorded.
> Actually, we are recording attendance. What we don't do is
> 1. to track in the minutes who of the attending TC members has voting
> rights and who has not
> 2. to track which TC members (with or without voting rights) are not
> attending
> I have checked the minutes of several TCs when it was suggested that we
> track these things, too. I found only a single TC that tracks this
> information. All others TCs that I have checked simply seem to track
> who
> is attending, too.
> While marking who of the attending TC members has voting rights seems
> to
> be practicable, it seems not to be practicable to track the status of
> all TC members in the minutes. The ODF TC has 56(!) members. About 13
> of
> them attend regularly to TC coordination calls.
> We may track who has voting rights but is not attending. But this would
> also mean that we duplicate information that is present in KAVI at the
> time a meeting takes place, and that we maintain there, too.
> If it is is recommended that we track non-attending TC members, would
> it
> then be possible that KAVI's meeting attendance tool does track the
> status of TC members when we record the attendance? All information is
> present where. It is only not stored with the meeting records.
> Best regards
> Michael
> --
> Michael Brauer, Technical Architect Software Engineering
> StarOffice/OpenOffice.org
> Sun Microsystems GmbH             Nagelsweg 55
> D-20097 Hamburg, Germany          michael.brauer@sun.com
> http://sun.com/staroffice         +49 40 23646 500
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