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Subject: RE: [xliff] Re: Asking David to send private meeting notice
Thanks Robin and Chet. I will take a look at this approach and see if it might work for us. I will report back to you in case you want to use our experience as a (hopefully) success story for other TCs to try should they find themselves in a similar boat.
From: firstname.lastname@example.org [mailto:email@example.com]
On Behalf Of Robin Cover
On Tue, Oct 15, 2013 at 12:48 PM, Chet Ensign <firstname.lastname@example.org> wrote:
Bryan, I don't know that use of an action item has been tested for a TC, but
as far as I know, the solution could work to make the meeting information
OASIS-Member-Only visible (only users with a Kavi account can see AIs).
You could call it a "commandeered action item" -- which is clunky
but may work and may be preferable to hand-maintenance of a BCC:
notification list just for the current TC members.
You need to be sure that you do not send a notification about the AI
to the TC (Kavi group). If you do that, the information will (IIRC) be
sent to the TC's mailing list archive, and become world-read [that's
not what you would want]...
When you create the AI, you should assign it to yourself. Then,
before creating the AI, observe in the interface this section:
Email Notifications: Notify Group or Owner
** UNcheck or leave UNchecked:
- Notify the Action Item owner
- Notify the group chair(s)
- Notify the group about this action item
I think the latter two are unchecked by default, but as a discipline
I would recommend UNchecking all three in their checkboxes. In
particular: make sure "Notify the group about this action item" is
Similarly: when you modify the AI to eg., update the meeting
access code(s), be sure not to "Notify the group".
I attach an image file showing a bogus example of the text you
can create for such a commandeered action item; you can
include any truly private information, but please don't use the
AI to hide information that should be visible to the public:
only the contact and access information should be included.
File: TC-ActionItem-MemberOnlyInfo.png (example only)
Let us know if you test that workaround (clunky as it is)...
- Robin Cover