[legalxml-courtfiling] RE: TC charter and proposed"TC status information"

["Karl F. Best" <karl.best@oasis-open.org>]

John:

A few points:

1. The OASIS TC Process allows a TC to "clarify" its statement of
purpose, deliverables, and schedule. While we normally refer to those
things as the TC's "charter" the TC Process never uses that term.

2. The OASIS Board is not involved in such clarifications. The TC
makes the decision, and the TC Administrator (me) must be notified.
The TC should post the revision to the web page and email list.

3. I wouldn't worry about "clarifying" the schedule as part of the
"charter" document. The schedule that is included in the proposal for
a new TC is understood to be fluid over time; merely the intent to
meet weekly or monthly or etc. is sufficient. Exact times/dates can be
publicized on the mail list and web page without having to modify the
charter.

4. The changes that I see in the redlined version are acceptable to me
as clarifications of the TC's statement of purpose and deliverables.

</karl>
=================================================================
Karl F. Best
OASIS - Director, Technical Operations
+1 978.667.5115 x206
karl.best@oasis-open.org  http://www.oasis-open.org


> -----Original Message-----
> From: John M. Greacen [mailto:john@greacen.net]
> Sent: Tuesday, July 16, 2002 3:05 PM
> To: Court Filing List; Bergeron, Donald L. (LNG); jik;
> Larry Webster;
> Mary Campbell McQueen; Mohyeddin Abdulaziz; Robin Gibson; Rolly
> Chambers; Terrie Bousquin; Eddie OBrien; Roger Winters; Gregory W.
> Arnold; Dr. Laurence Leff; John Messing; Allen Jensen; Rory Perry;
> Ron.Beach; moira.rowley; Dwight R Daniels; john; Ron
> Bowmaster; Karl F.
> Best; Benjamin T. Wilson; Charles Gilliam; aerts; jeromeb; tbrown;
> tom.clarke; Shane.Durham; bruce.gitlin; dagoodwi; roger; wjohnsto;
> pkasselman; Catherine.Krause; Diane.Lewis; manoj; meng-chun.lin;
> gary.pinder; gpoindexter; dpowell; ssansom; tjsmith; steve.spohn;
> steven.taylor; kthotti; swood; Mark S. Yuan; Robert DeFilippis; John
> Ruegg; John McClure; Karl F. Best
> Subject: TC charter and proposed "TC status information"
>
>
> Robin Gibson has asked me to provide an updated version of
> our charter
> to post on the TC website.  I have done so.  I attach both a "clean"
> copy of the charter and one with change tracking to show
> the alterations
> I made.  I am copying Karl Best; it may be necessary to
> have the OASIS
> Board approve these changes.
>
> The changes are only the following -
>
>     -    changing "proposal" to "charter"
>
>     -    adding a statement that the TC is intended to be
> ongoing.  This
> is pursuant to a pending proposal that the Legal XML member section
> steering committee be composed of the chairs of "long lived TCs" and
> three at large Member Section members.  The proposed
> procedure requires
> that the "long lived" nature of the TC be shown in its charter.
>
>     -    correcting the dates for the Boston meeting, and
>
>     -    amending our third procedural rule, per Dwight
> Daniels' motion
> at the first meeting.
>
> Much that is in the charter is incorrect.  The co-chairs
> have changed.
> The subcommittees have changed.  The deliverables and their
> due dates
> have changed (and slipped).  The future meetings have
> changed.  I do not
> believe that it is appropriate to amend the charter to reflect these
> changes.  The charter is the official document establishing
> the TC.  It
> was formally approved by the OASIS Board.  I believe it should be
> maintained as an historic document, not continually updated to be a
> "living" document (with continuing review by the OASIS Board).
>
> Instead, I propose that we provide and regularly update "TC status
> information" on our website.  It would contain the names
> and addresses
> of officers and committees.  It would contain the current list of
> deliverables.  It would list future meeting dates, sites
> and sponsors.
> It would set forth our operating procedures; I expect that
> they will all
> be incorporated into Roger Winter's procedures document.
>
> I attach a current listing of all this information for your
> review and
> comment. I leave it to Robin Gibson, our webmaster, to decide how it
> should be displayed on the website.
>
> I also suggest that updating this information be the
> responsibility of
> the co-chairs, the secretary and the webmaster.  There is no need to
> require TC review and approval of all status updates.
>
> Please provide your comments on the revised charter and the proposed
> status information by July 25th.
>
> --
> John M. Greacen
> Greacen Associates, LLC.
> 18 Fairly Road
> Santa Fe, NM  87507
> 505-471-0203
>
>