“and
a note is sent to
the alias pointing people to them, and asking them to make any
corrections.”
=> Could this be a default action and that no message is necessary
to send
out after every con call, just to reduce one more message to the
mailbox.
“and
the draft is
deleted.” => It will be deleted, say, every two months for the
convenience.
- serm
OK. Then I suggest the
following procedure. Draft
meeting minutes are posted to the Wiki, and a note is sent to the alias
pointing people to them, and asking them to make any corrections. A
couple of
days later the minutes are posted to the "official" minutes folder in
our document repository (we'll clean this up so it doesn't contain the
extraneous stuff - Jacques and I are already talking about this), and
the draft
is deleted.
Comments?
Serm Kulvatunyou wrote:
Okay.
Hi everyone,
Just a
reminder that the wiki is
intended to be used as a scratch area for collaborative work; once the
minutes
are "set" they should be copied either into an email message and
posted to the TC list or uploaded as a document in the TC repository.
Thanks!
Mary
From: Serm
Kulvatunyou
[mailto:serm@nist.gov]
Sent: Thursday, May
31, 2007 11:34
AM
To: tag@lists.oasis-open.org
Subject: RE: [tag]
tag meeting
minutes 2007-05-17
Oops…I just
read this email.
I like
posting minutes on the Wiki better,
since other people can make changes if something is not accurate. Also
the
minutes I saw Jacques posted on the WG site are kinda lumped together
with
other documents. Can we put a link on the WG site to link to the minute
page on
the Wiki which I have already created one at http://wiki.oasis-open.org/tag/MeetingMinutes.
Have a look, if we don’t like the wiki approach we can go back to the
WG
site.
- Serm
Victor and I have just briefly
discussed the use of
the Wiki.We realized that the OASIS "collaboration software" (see our
homepage at http://www.oasis-open.org/apps/org/workgroup/tag/)
already provides some useful tools. Specifically, email archiving,
document
management, a calendar, and a simple action-item management system.
There's no
reason for us to re-invent the wheel, and since there will be some
expectations
on the part of people outside the group that they'll be able to find
things
here, I suggest that we use these facilities for:
* posting meeting minutes
* managing our time (via the calendar)
* managing our action items
* storing "formal" documents such as white-papers, the spec itself,
etc.
We can use the Wiki for more informal collaboration (as a more
structured
alternative to email discussions). Of course, the Wiki "home page"
can contain links to the relevant sections of our group home page. (The
URL, by
the way, is http://wiki.oasis-open.org/tag/FrontPage.)
So: I suggest that you post the meeting minutes on the group home page
while
Victor and I work on the Wiki.
Thanks...