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Subject: Minutes of Atlantic UBL TC call 17 April 2013 14:00UTC


MINUTES OF ATLANTIC UBL TC TELECONFERENCE WEDNESDAY 17 APRIL 2013 14:00UTC

ATTENDANCE

Atlantic teleconference:
   Peter Borresen
   Kees Duvekot
   G. Ken Holman (convener)
   Andy Schoka

Pacific teleconference attendance:
   G. Ken Holman (convener)
   Tim McGrath

Referred to in minutes by first name:
   Kenneth Bengtsson
   Roberto Cisternino


STANDING ITEMS

   Additions to the calendar:
      http://ubl.xml.org/events

   Review of Pacific call minutes
      https://lists.oasis-open.org/archives/ubl/201304/msg00030.html

   Review of Atlantic call minutes
      https://lists.oasis-open.org/archives/ubl/201304/msg00014.html

   Membership status review
      https://www.oasis-open.org/policies-guidelines/tc-process#membership
      https://www.oasis-open.org/committees/membership.php?wg_abbrev=ubl
      https://www.oasis-open.org/apps/org/workgroup/ubl/members/roster.php?num_items=80

      - voting status is determined by the following:
        - existing voting members must not miss two consecutive meetings to
          maintain voting status
        - non-voting members must attend two consecutive meetings to obtain
          voting status


UBL 2.1 Public Review 3

   - Ken H. responsible for preparing comment response document
   - awaiting formal PSC feedback to include for:
      http://lists.oasis-open.org/archives/ubl/201304/msg00001.html
     - PSC minutes reported during the Atlantic call
        http://lists.oasis-open.org/archives/ubl-psc/201304/msg00004.html
   - a draft of the disposition of comments is posted, not including PSC
     recommendations:
      http://lists.oasis-open.org/archives/ubl/201304/msg00029.html


UBL 2.1 Release Time-line

   Status of the time-line

    - comments received during public review 4 are accommodated in the
      document model and documentation by Ken H. using TSC and PSC responses
    - committee specification draft 4 / public review draft 4 prepared
      by Ken H. and submitted to TC Administration for posting/processing
    - TC Administration runs public review 4 for a 15-day period
    - comments received during public review 4 are accommodated,
      possibly triggering another round of working draft, committee
      specification draft and public review draft (but hopefully not)
    - if none of the comments are material, then all of the changes
      are clearly summarized and reported to OASIS TC Administration
    - at a weekly meeting we request OASIS to run a Special Majority Ballot
      to approve the committee specification draft as a committee
      specification (CS) that can be held seven days after the close
      of the public review)
      https://www.oasis-open.org/policies-guidelines/tc-process#committeeSpec
    - three statements of use are obtained
    - committee submits CS to OASIS as candidate standard
    - OASIS runs a 60-day public review
    - OASIS conducts a membership-wide ballot
    - OASIS approves UBL 2.1 as an OASIS standard


ANS Status

 - an ad-hoc meeting produced a recommendation for the TC to consider:

      http://lists.oasis-open.org/archives/ubl/201304/msg00020.html

 - AGREED to await final OASIS standard status for UBL 2.1 before pursuing
   this further


New work product - Withholding tax

 - Roberto is asking to create a new project for a document he is editing
   that has Italian and English versions:

   http://lists.oasis-open.org/archives/ubl/201304/msg00009.html

 - Roberto has provided the chair with the following project details:
   - editors
     - Roberto Cisternino
     - Arianna Brutti
     - Oriol Bausa
   - time-line
     - first draft 2013-04-30
     - voting version 2013-05-15
   - discussion lists
     - Italian LSC
       http://lists.oasis-open.org/archives/ubl-itlsc
     - Spanish LSC
       http://lists.oasis-open.org/archives/ubl-eslsc
   - draft document posting for discussions in Kavi
     - Italian version:
       http://www.oasis-open.org/committees/documents.php?wg_abbrev=ubl-itlsc
     - English version:
       http://www.oasis-open.org/committees/documents.php?wg_abbrev=ubl

 - AGREED to support this new work product


Status of Naming and Design Rules

   - in line with previous practice, we need to use the opportunity of
     a new release of UBL to repackage our Naming and Design Rules
   - AGREED to produce a formal UBL 2.1 NDR to complement and synchronize
     release numbers with the soon to be released UBL 2.1 schemas
   - this also ensure others can easily use the same Naming and Design
     Rules as UBL 2.1 to create their own schemas
   - Ken H. is requested to prepare and edit a straw-man document based
     on input from previous contributors
   - we will need to assemble a review team to validate the draft: Tim
     and Kenneth B. will follow up on this


Possible face-to-face in Europe

   - Tim has suggested a face-to-face UBL TC meeting in Europe during one
     of the weeks of May 20 or May 27, 2013 (in Brussels)
   - is this possible and would it be useful?
     - not all members on the Atlantic call would be able to attend
   - what would members want to see on the agenda?
     - seems to attendees that a formal meeting isn't necessary since
       a formal meeting is coming up in September
   - concluded that an informal meeting would be all that is appropriate


TC CONCALL SCHEDULE

   Continuing with the dates and times established late in 2012, adjusted
   for daylight savings time:

     Pacific call date/time:  Wednesdays 00:00UTC
     Atlantic call date/time: Wednesdays 14:00UTC

   (Note the Pacific call takes place Tuesday evenings west of the
    Atlantic Ocean)

   Week of 2013-04-22 - regularly scheduled calls
   Week of 2013-04-29 - regularly scheduled calls

   2013-09-10/12 - UBL TC Face to Face in Kars, Ontario (Ottawa airport - YOW)

   Will anyone be requesting a leave of absence in the near future?  For
   privacy reasons, this discussion will be kept off of the minutes.

   TC calendar:
   http://www.oasis-open.org/committees/calendar.php?wg_abbrev=ubl

   TC calendar iCal subscription link:
http://www.oasis-open.org/apps/org/workgroup_feeds/ical/my_vcalendar.ics?token=fa658a7994a6cefb10c10be09e139af3&workgroup_id=50


OTHER BUSINESS

 Business Document Header TG

   The business document header task group has been awaiting the definition
   of a conceptual model for business document headers from UN/CEFACT.  The
   project in UN/CEFACT is stalling because of lack of resources.

   We will monitor the situation within UN/CEFACT and continue to support
   the concept of developing a common international standard for business
   document headers.

--
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