Minutes of Pacific UBL TC call 10 April 2013 00:00UTC

["G. Ken Holman" <gkholman@CraneSoftwrights.com>]

MINUTES OF PACIFIC UBL TC TELECONFERENCE WEDNESDAY 10 APRIL 2013 00:00UTC

ATTENDANCE
   Kenneth Bengtsson
   G. Ken Holman (convener)
   Tim McGrath
   Andy Schoka

Referred to in minutes by first name:
   Jon Bosak

STANDING ITEMS

   Additions to the calendar:
      http://ubl.xml.org/events

   Review of Atlantic call minutes
      https://lists.oasis-open.org/archives/ubl/201304/msg00008.html

   Review of Pacific call minutes
      https://lists.oasis-open.org/archives/ubl/201304/msg00005.html

   Membership status review
      https://www.oasis-open.org/policies-guidelines/tc-process#membership
      https://www.oasis-open.org/committees/membership.php?wg_abbrev=ubl
      https://www.oasis-open.org/apps/org/workgroup/ubl/members/roster.php?num_items=80

      - voting status is determined by the following:
        - existing voting members must not miss two consecutive meetings to
          maintain voting status
        - non-voting members must attend two consecutive meetings to obtain
          voting status

UBL 2.1 Public Review 3

   - Ken H. responsible for preparing comment response document
   - awaiting formal TSC feedback to include for:
      http://lists.oasis-open.org/archives/ubl-comment/201303/msg00001.html
   - awaiting formal PSC feedback to include for:
      http://lists.oasis-open.org/archives/ubl/201304/msg00001.html
   - edits for the following feedback from Jon awaiting model 
changes from PSC:
      http://lists.oasis-open.org/archives/ubl/201304/msg00002.html


UBL 2.1 Release Time-line

   Status of the time-line

    - comments received during public review 4 are accommodated in the
      document model and documentation by Ken H. using TSC and PSC responses
    - committee specification draft 4 / public review draft 4 prepared
      by Ken H. and submitted to TC Administration for posting/processing
    - TC Administration runs public review 4 for a 15-day period
    - comments received during public review 4 are accommodated,
      possibly triggering another round of working draft, committee
      specification draft and public review draft (but hopefully not)
    - if none of the comments are material, then all of the changes
      are clearly summarized and reported to OASIS TC Administration
    - at a weekly meeting we request OASIS to run a Special Majority Ballot
      to approve the committee specification draft as a committee
      specification (CS) that can be held seven days after the close
      of the public review)
      https://www.oasis-open.org/policies-guidelines/tc-process#committeeSpec
    - three statements of use are obtained
    - committee submits CS to OASIS as candidate standard
    - OASIS runs a 60-day public review
    - OASIS conducts a membership-wide ballot
    - OASIS approves UBL 2.1 as an OASIS standard


ANS Status

 - this was announced last week, has everyone reviewed it before this
   week's meetings?

   http://www.oasis-open.org/policies-guidelines/liaison-policy-ansi-addendum

 - Ken H. approached TC Administration for guidance
   - very supportive response has been received
 - committee discussed our preference for running the BSR-8 comment period
   in parallel with the OASIS 60 day membership review
 - Ken H. to ask TC Administration for guidance on the appropriate motions and
   ballots and any specification modifications required for the BSR-8 review

New work product - Withholding tax

 - Roberto is asking to create a new project for a document he is editing
   that has Italian and English versions:

   http://lists.oasis-open.org/archives/ubl/201304/msg00009.html

 - for the information of TC members, Ken H. distinguished the three kinds of
   work products possible from the TC:
    - standards track - the document has a conformance clause
                      - approval goes either to Committee Specification
                        or all the way to an OASIS Standard
    - non-standards track - the document does not have a conformance clause
                          - Committee Note - the document has 
numbered sections
                                             and subsections
                          - White Paper - the document does not have numbered
                                          sections and subsections
 - AGREED (pending Atlantic call) to support this new work product as a
   Committee Note
 - Roberto to be asked to supply the following information:
   - editors of the documents
   - schedule of completion
   - which mail list will be used for open discussions
   - where will drafts be publicly stored (ITLSC Kavi repository or main UBL
     TC repository?)
 - Ken H. has started discussions with TC Administration for management of the
   process and the document templates to use DocBook for a Committee Note

TC CONCALL SCHEDULE

   Continuing with the dates and times established late in 2012, adjusted
   for daylight savings time:

     Pacific call date/time:  Wednesdays 00:00UTC
     Atlantic call date/time: Wednesdays 14:00UTC

   (Note the Pacific call takes place Tuesday evenings west of the
    Atlantic Ocean)

   Week of 2013-04-08 - regularly scheduled calls
   Week of 2013-04-15 - regularly scheduled calls
   Week of 2013-04-22 - regularly scheduled calls
   Week of 2013-04-29 - regularly scheduled calls

   2013-09-10/12 - UBL TC Face to Face in Kars, Ontario (Ottawa airport - YOW)

   Will anyone be requesting a leave of absence in the near future?  For
   privacy reasons, this discussion will be kept off of the minutes.


OTHER BUSINESS

   None

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