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Subject: Minutes of Atlantic UBL TC call 24 April 2013 14:00UTC



Atlantic teleconference:
   Oriol Bausa
   Kenneth Bengtsson
   Kees Duvekot
   G. Ken Holman (convener)

Pacific teleconference attendance:
   G. Ken Holman (convener)
   Tim McGrath
   Andy Schoka

Referred to in minutes by first name:
   Paul Thorpe


   Additions to the calendar:
      - Australian Standards Stakeholder meeting: Australia's Digital
        Economy and the value of eBusiness Standards, Standards
        Australia, June 19, 2013 Sydney Australia

   Review of Pacific call minutes (copied below as agenda items)

   Review of Atlantic call minutes

   Membership status review

      - voting status is determined by the following:
        - existing voting members must not miss two consecutive meetings to
          maintain voting status
        - non-voting members must attend two consecutive meetings to obtain
          voting status
      - no changes in voting membership applicable at the end of this
        week's meetings

UBL 2.1 Public Review 3

   - latest version of the comment response document has been posted:
      - TC Administration has approved the structuring of the content
      - with model approval the final version can now be prepared
   - Committee Specification Draft 3 Preview Draft 1 published:
   - acceptance of the model changes from PSC:
   - requests sent to Tim for UML diagrams and Paul for ASN.1 files

UBL 2.1 Release Time-line

   Status of the time-line

    - comments received during public review 3 are accommodated in the
      document model and documentation by Ken H. using TSC and PSC responses
    - committee has informally approved the changes to the model and XSD files
    - Tim to create UML diagrams from the XSD files
    - Paul to create ASN.1 files from the XSD files
    - committee specification draft 4 and public review draft 4 ZIPs posted by
      Ken H. for vote at either a regular meeting or a special ad-hoc meeting
      (if an ad-hoc meeting is called, Ken will propose a date/time around
      13:00UTC (09:00EDT and 21:00WST) in order to try and include all voting
    - TC Administration notified for posting/processing of public review
      (note that TC Administration happens to be very busy with some tasks
      being listed for action for almost 2 weeks - just the luck of the draw
      with so many committees happening to have action items)
    - TC Administration runs public review 4 for a 15-day period
    - comments received during public review 4 are accommodated,
      possibly triggering another round of working draft, committee
      specification draft and public review draft (but hopefully not)
    - if none of the comments are material, then all of the changes
      are clearly summarized and reported to OASIS TC Administration
    - at a weekly meeting we request OASIS to run a Special Majority Ballot
      to approve the committee specification draft as a committee
      specification (CS) that can be held seven days after the close
      of the public review
    - three statements of use are obtained
    - committee submits CS to OASIS as candidate standard
    - OASIS runs a 60-day public review
    - OASIS conducts a membership-wide ballot
    - OASIS approves UBL 2.1 as an OASIS standard


   Continuing with the dates and times established late in 2012, adjusted
   for daylight savings time:

     Pacific call date/time:  Wednesdays 00:00UTC
     Atlantic call date/time: Wednesdays 14:00UTC

   (Note the Pacific call takes place Tuesday evenings west of the
    Atlantic Ocean)

   Week of 2013-04-29 - regularly scheduled calls
   Week of 2013-05-06 - regularly scheduled calls
   Week of 2013-05-13 - regularly scheduled calls
   Week of 2013-05-20 - no calls (travel week for many members)
   Week of 2013-05-27 - no calls (travel week for many members)
   Week of 2013-06-03 - regularly scheduled calls
   Week of 2013-06-10 - regularly scheduled calls

   Proposed informal face-to-face (1 or 2 days)
    - re: marketing of UBL 2.1, next steps, etc.
    - what are preferred dates in the last two weeks of May?
    - propose to meet in or around Copenhagen
    - Tim's suggestions: May 17, 20-21, 24 or May 30-31, 2013
    - it was noted that no-one on the calls this week (except for Tim)
      are able to make a face-to-face during the two-week period because
      of travel commitments

   2013-09-10/12 - UBL TC Face to Face in Kars, Ontario (Ottawa airport - YOW)

   Will anyone be requesting a leave of absence in the near future?  For
   privacy reasons, this discussion will be kept off of the minutes.

   TC calendar:

   TC calendar iCal subscription link:


   A question was raised of protocol regarding questions from the public,
   based on a posting this past week to the comment list:


   A reminder to all committee members that the comment list is not for
   discussions, only for public submissions and committee responses to
   those submissions.

   Thanks to Kees for having responded to the guidance question in the
   UBL-Dev list with a personal response:


   The question raised was "this is a personal response, what do we do if
   committee members wish to discuss it further, or if we want to prevent
   future questions about the same topic since users may not be aware of
   the UBL-Dev mail list and only know of the TC mail list and home page?"

   All committee members are welcome to bring to the TC committee mail
   list any discussion of any nature, especially if they think the topic
   is important or general enough requiring an official response.  We can
   come to a consensus and a conclusion in the TC mail archives and this
   can be cited in the UBL-Dev list as a consensus committee opinion with
   a simple link into the TC mail list archives.

   During this deliberation we can decide if a more formal packaging of
   the conclusion is necessary.  In such a case, we can produce a committee
   note as is happening in regard to Withholding Taxes and the work product
   that Roberto, Arianna and Oriol are working on.  This also can be cited
   in UBL-Dev to end up in those archives for search purposes.

   We will then add to our committee home page a list of completed Committee
   Note work products for reference by users, listed by topic of interest.

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